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Team roles

Kavio has one owner per account (the user who signed up — set on Account.owner_id) plus three workspace-scoped roles that can be assigned to additional members. Owner is not a role you assign — it’s the account owner (the user who created the account). The owner has full access to every workspace under the account. The owner role cannot be transferred today. Viewer is read-only. Useful for stakeholders or clients who need visibility into what’s scheduled and how posts performed, without the ability to change anything.

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Inviting members

  1. Go to Settings > Team
  2. Click Invite Member
  3. Enter the email address
  4. Select a role — Admin, Member, or Viewer
  5. Click Send Invite
The invited person receives an email with a link to join. If they don’t have a Kavio account, they’ll be prompted to create one first.
Pending invitations can be cancelled at any time before they’re accepted.

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Accepting an invite

When you receive an invitation:
  1. Click the link in the email
  2. Log in or create a Kavio account
  3. Accept or decline the invitation
  4. If accepted, you’re immediately added to the workspace

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Changing roles

The account owner and workspace admins can change a member’s role at any time from Settings > Team. Click on the member’s current role to change it.

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Removing members

Owners and admins can remove members from Settings > Team. Removing a member:
  • Revokes their access immediately
  • Does not delete posts they created
  • Does not affect their Kavio account or other workspace memberships
The removed member receives a notification about the removal.

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Multiple workspaces

A single Kavio account can belong to multiple workspaces with different roles in each. For example:
  • Owner of your own account’s workspaces
  • Admin of a company workspace
  • Viewer of a client workspace
Use the workspace switcher in the sidebar to navigate between them.

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FAQ

Not yet. The account owner is set at sign-up and stays fixed. For shared management, use the Admin role.
Viewers can see posts, the calendar, analytics, signatures, and labels — but they cannot create, edit, publish, or delete anything. They also can’t connect social accounts or manage team.
All members (and viewers) can see all posts in the workspace, regardless of who created them.
Their scheduled posts remain and will still be published as planned. Only access to the workspace is revoked.
Your plan sets the cap (Starter 1, Plus 5, Pro 15, Max 20). When you hit it, sending a new invite returns 402 Payment Required.